Request for Tender
Event Management Services for Cowley Road Carnival 2024
Overview: Cowley Road Works is seeking proposals from experienced event management companies or individuals to develop and execute the Event Management Plan for Cowley Road Carnival 2024. The selected contractor will have the opportunity to build upon the existing draft plan from the 2023 carnival, which will serve as a valuable foundation for this year’s event.
Background: Cowley Road Works is dedicated to engaging communities through exposure to excellence in arts and culture. Our flagship event, Cowley Road Carnival, is the culmination of our efforts to unite communities, foster inclusion, and celebrate diversity through world-class arts and culture. As part of our mission, we aim to deliver a professional and sophisticated event that is compatible with the diversity of the neighbourhood, embraces its rich cultural mix, and meets public benefit objectives.
Scope of Work: The selected event management company or individual will be responsible for:
• Developing and finalising the Event Management Plan for Cowley Road Carnival 2024, building upon the existing draft from the 2023 carnival.
• Coordinating with stakeholders to ensure alignment with regulatory requirements and permit conditions.
• Implementing strategies to enhance the attendee experience and promote community engagement.
• Providing comprehensive logistical support, including site preparation, vendor management, safety measures, and crowd control.
• Overseeing volunteer recruitment, training, and management.
• Liaising with local authorities and emergency services to ensure compliance with health and safety regulations.
• Conducting post-event evaluation and providing recommendations for future improvements.
Requirements: The ideal candidate will possess:
• Demonstrated experience in developing and executing event management plans for festivals, carnivals, or large-scale outdoor events.
• Strong organisational and project management skills, with an ability to effectively utilise existing plans and adapt them to current circumstances.
• Excellent communication and interpersonal abilities, including the capacity to work collaboratively with diverse stakeholders.
• Knowledge of health and safety regulations, crowd management techniques, and risk assessment procedures.
• A commitment to diversity, inclusion, and community engagement.
Submission Details: Interested parties should submit their proposals by Monday, April 22nd, including:
• Company or individual profile, highlighting relevant experience and qualifications.
• Proposed approach to developing and executing the Event Management Plan for Cowley Road Carnival 2024, with a focus on leveraging the existing draft from 2023.
• Budget estimate and proposed fee structure.
• References or testimonials from previous clients, particularly related to similar events.
• Any additional relevant information or supporting documentation.
Proposals should be sent to admin@cowleyroadworks.org
Further Information: For additional information or clarification regarding this tender, please contact The Artistic Director Pax Nindi on pnindi@yahoo.com
We eagerly anticipate receiving your proposals and collaborating with a qualified event management team to ensure the success of Cowley Road Carnival 2024.